PASSPORT - PROVIDING PROOF OF CITIZENSHIP

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U.S. Passports can only be issued to U.S. Citizens, so the first step to getting your passport is always proving that you are an American Citizen. The standard way to prove citizenship is with one of the 3 following items issued under the same name that you are currently using:
  1. Original Government Issued Birth Certificate. This is a certificate issued by a State, City, Town or Village that has a raised seal. Hospital and religious certificates are not accepted.
  2. Previous U.S. Passport issued for full term (5 to 10 years) that has not been damaged in any way.
  3. Original Naturalization Certificate, with your signature on it.
 
If you do not have one of the above 3 items see if you fall into one of the categories below.
   
BIRTH CERTIFICATE DESCREPENCIES
  I do not go by the name (either first name, last name or both) listed on my birth certificate.
  Click HERE
  My Birth Certificate does NOT have my first name listed on it.
  Click HERE
  I was born in the U.S. but I do not have my birth certificate so I need to apply for a new one.
  Click HERE
  We have a newborn baby and we have not received the birth certificate yet.
  Click HERE
  My state does not have a birth certificate on file for me / I was born at home my parents never got a birth certificate for me.
  Click HERE
     
BORN ABROAD
  I was born abroad and have a Birth Certificate issued by a U.S. Consulate Abroad.
  Click HERE
  I was born abroad and have a foreign birth certificate, but one or both of my parents are American.
  Click HERE
     
ADOPTION
  We are adopting a child / I am adopted
  Click HERE
     
NATURALIZATION
  I lost my naturalization certificate.
  Click HERE
  One of my parents was Naturalized (became a U.S. Citizen), and I am getting citizenship through my parent.
  Click HERE
     
If none of the situations above match your circumstances please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you.
     

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BIRTH CERTIFICATE DESCREPENCIES
   
I DO NOT GO BY THE NAME LISTED ON MY BIRTH CERTIFICATE (First or Last Name)
  BECAUSE:
  1. I use my married name. Click HERE.
  2. I have had a legal name change done. Click HERE.
  3. My first name is different / I use a different variation of the first name listed on my birth certificate and I have never had it legally changed. Click HERE
  4, I use a different last name - but not because I got married or divorced. Click HERE.
  5. I was adopted and my name changed through the adoption. Click HERE.
     
I USE MY MARRIED NAME
   

So long as your driver's license is under your married name and it was issued over 6 months ago, you are fine. Just continue on with the requirements and instructions for obtaining your passport, using your Birth Certificate as it is.

If you RECENTLY (within the past year) got married, but you haven't changed your name on your other forms of Identification you can provide your Original Marriage Certificate. The Marriage Certificate must be government issued, religious certificates are not recognized.

If you do not have your ID changed yet, and have been married for over a year then it will be more compliated to try and get the married name on your passport. The U.S. Passport agency wants to see that you are using the name in order to have it reflected in your passport. You can always leave your passport in your maiden name, or you can call our office at 1-866-ITS-EASY (1-866-487-3279)and we can discuss the options that fit your situation.

     
I HAVE HAD A LEGAL NAME CHANGE DONE
   

You need to provide the original legal name change documents from the court that changed your name. If you no longer have these, contact the courthouse and have them give you another certified version of them. You wil get these back once the U.S. Passport Office has seen them.

     
MY FIRST NAME IS DIFFERENT / I USE A DIFFERENT VARIATION OF THE FIRST NAME LISTED ON MY BIRTH CERTIFICATE AND I HAVE NEVER HAD IT LEGALLY CHANGED.
    Please understand that this will ultimatly be at the U.S. Passport Office's discretion. If your name is listed as Michael on your birth certificate and you put Mike down on the application form then the passport office will probably process your application without issue. Also if your name on your bith certificate is Migel and you put Michael on your application then quite often (but not always), the passport agency will recognize a direct language translation and issue your passport in the Americanized name. In ALL OTHER CASES (and sometimes the cases just mentioned) you will need to provide the following:
     
   
TRYING TO ESTABLISH YOUR NAME
   
You will need to provide BOTH sets of requirements below.
   

FIRST

  You need to provide at least 5 years of public records showing the use of the current name. This can be:
Report cards / transcripts from school (elementary school, junior high, highschool or college) showing your name as it is now and the different years that you were registered at that school
IRS statement showing then name you have been filing your taxes under for the past 5 years. (This is not W2's, you actually must go to your local IRS office and ask them to print out a statement showing what you have been filing your taxes under).
A U.S. Driver's license (this will count as 1 year only)
   
 

Note that you can use any combination of the above to come up with 5 years. So if you have 4 years of school records, and your license, then that will be sufficient.

   
SECOND
You will need to have 2 older relatives fill out NAME CHANGE AFFIDAVITS (So that is one name change affidavit for each relative). These affidavits must be NOTORIZED. Parents are always the prefered relatives, if parents are not available then try older siblings, aunts, uncles, older cousins, etc. Relatives that are older than you are also prefereable to those that are younger than you, if relatives are not possible then try family friends who you have known as long as possible. The person filling out the affidavit must provide a photocopy of their id (passport, driver's license, green card).
   

Note that once you are no longer in a rush, we suggest you contact the department of health or town clerk in the area that you were born in order to have your birth certificate updated with your name.

     
I Use A Different Last Name - But Not Because I Got Married or Divorced.
    You will need the following:
     
   
TRYING TO ESTABLISH YOUR NAME
   
You will need to provide BOTH sets of requirements below.
   

FIRST

  You need to provide at least 5 years of public records showing the use of the current name. This can be:
Report cards / transcripts from school (elementary school, junior high, highschool or college) showing your name as it is now and the different years that you were registered at that school
IRS statement showing then name you have been filing your taxes under for the past 5 years. (This is not W2's, you actually must go to your local IRS office and ask them to print out a statement showing what you have been filing your taxes under).
A U.S. Driver's license (this will count as 1 year only)
   
 

Note that you can use any combination of the above to come up with 5 years. So if you have 4 years of school records, and your license, then that will be sufficient.

   
SECOND
You will need to have 2 older relatives fill out NAME CHANGE AFFIDAVITS (So that is one name change affidavit for each relative). These affidavits must be NOTORIZED. Parents are always the prefered relatives, if parents are not available then try older siblings, aunts, uncles, older cousins, etc. Relatives that are older than you are also prefereable to those that are younger than you, if relatives are not possible then try family friends who you have known as long as possible. The person filling out the affidavit must provide a photocopy of their id (passport, driver's license, green card).
   

Note that once you are no longer in a rush, we suggest you contact the department of health or town clerk in the area that you were born in order to have your birth certificate updated with your name.

     
I Was Adopted and My Name Changed Through The Adoption.
   

Submit the original adoption papers that show the change of name. If the name change was done as a seperate document then you would provide the seperate name change documents, these must be originals which of course you will get back along with the new passport.

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BIRTH CERTIFICATE DESCREPENCIES CONTINUED
   
MY BIRTH CERTIFICATE DOES NOT HAVE MY FIRST NAME LISTED ON IT
 

Check with your parents, they may have updated your birth certificate after you were born to have your name put on it - if it has been updated get an updated version. If you know that your birth certificate was never updated to have your name added then you will need two things:

     
   
TRYING TO ESTABLISH YOUR NAME
   
You will need to provide BOTH sets of requirements below.
   

FIRST

  You need to provide at least 5 years of public records showing the use of the current name. This can be:
Report cards / transcripts from school (elementary school, junior high, highschool or college) showing your name as it is now and the different years that you were registered at that school
IRS statement showing then name you have been filing your taxes under for the past 5 years. (This is not W2's, you actually must go to your local IRS office and ask them to print out a statement showing what you have been filing your taxes under).
A U.S. Driver's license (this will count as 1 year only)
   
 

Note that you can use any combination of the above to come up with 5 years. So if you have 4 years of school records, and your license, then that will be sufficient.

   
SECOND
You will need to have 2 older relatives fill out NAME CHANGE AFFIDAVITS (So that is one name change affidavit for each relative). These affidavits must be NOTORIZED. Parents are always the prefered relatives, if parents are not available then try older siblings, aunts, uncles, older cousins, etc. Relatives that are older than you are also prefereable to those that are younger than you, if relatives are not possible then try family friends who you have known as long as possible. The person filling out the affidavit must provide a photocopy of their id (passport, driver's license, green card).
   

Note that once you are no longer in a rush, we suggest you contact the department of health or town clerk in the area that you were born in order to have your birth certificate updated with your name.

     
WE HAVE A NEWBORN BABY AND WE HAVE NOT RECEIVED THE BIRTH CERTIFICATE YET
 

Get a letter from the hospital administration in the hospital where the baby was born - it must state the date the baby was born on, who the parents are and what the baby's name is. You will only be issued a one year passport for the child, but it will be enough to get out of the country for the next 6 - 9 months with the child.

     
MY STATE DOES NOT HAVE A BIRTH CERTIFICATE ON FILE FOR ME
 

For a variety of reasons your birth certificate may not be on file. It may have been because you were born at home and your parents never registered your birth. But what ever the reason is, in order to get your passport you need to show the U.S. Government that you are American. The following details what the U.S. Passport agency requires when your birth certificate is not on file. Note that the U.S. Passport agency has the right to request additional documentation, without a birth certificate or naturalization certificate it is at the Passport Agencie's discretion to provide a passport.

     
 

You need to have ALL of 1 - 4 below.

     
  1. CERTIFICATE OF NON FILE
   

The applicant must apply to vital records or to their local department of health, city or town hall to obtain a copy of a birth record. Because it is not on file they will send a "Certificate of Non File". You MUST have this certificate to show the passport agency that the state does not have a record of your birth. There are a few ways you can apply for this:

    U.S. VITAL RECORDS
     

Call the Town Clerk, City Hall, or Department of Health in the area that you were born. Note that the link below is not maintained by It's Easy and only assists people in finding contact information for City / Town clerks. The government pages of your local phone book might also be able to help you.

     
  • The first step you should take is to contact your local Department of Health or Cith Hall in the area that you were born to find out where the birth records are stored. Often they are stored localy and issued on the spot, in which case you or, if they allow it, a relative, can pick up the certificate in person if you are in the area.
  • Some offices will mail certificates to you if you are not in the area
  • Every office has there own set of rules as far as who can apply for the birth certificate, and what paper work is required to get it
  • Make sure you find out how long it will take to receive your birth certificate.
  • Click HERE for a link to government contacts.
    VITAL CHEK - Click HERE to go to the Vital Chek Web Site.
     

VitalChek is a company that is Nationaly recognized for obtaining vital U.S. documents. They can obtain birth certificates for 49 of the 50 states, and can often obtain them faster than an applicant can get them on his/her own.

     
  2.

SOCIAL SECURITY NUMIDENT

   

Go to social security and apply for a Social Security Numident. This is documenent that contains everything that Social Security has on record for you.

    http://www.ssa.gov/
       
  3. TWO BIRTH AFFIDAVITS
   

Two of your oldest relatives must fill in these forms and have them NOTORIZED. You want two relatives that are older than you if possible and who have known you your entire life. Along with a photocopy of the relatives valid ID (passport or driver's license)

    Click HERE for the BIRTH AFFIDAVIT
       
  4. CENSUS REPORT
   

Obtain a census report for the first census done after your birth (A census is usually conducted every 10 years, so if you were born in 1932 - you would most likely be requesting the 1940 Census report.)

    http://www.census.gov/genealogy/www/bc-600.pdf
       
  RECOMMENDED DOCUMENTS
   

The following list contains documents that would be helpful to the U.S. Passport Agency.

   

Earliest Medical Records

    Hospital / Baptismal Certificate
    Family Bible Records
    Earliest School Records
       

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BORN ABROAD
   
I WAS BORN ABROAD AND HAVE A BIRTH CERTIFICATE ISSUED BY A U.S. CONSULATE ABROAD
  Use that birth certificate, it is exactly the same as any state issued birth certificate. Note this certificate still needs to be an original. It's Easy cannot help individuals replace this certificate.
     
I WAS BORN ABROAD AND HAVE A FOREIGN BIRTH CERTIFICATE, BUT ONE OR BOTH OF MY PARENTS IS AMERICAN
 

Note that the U.S. Passport agency reserves the right to request any additional documentation.

 

These steps only apply if one or both of your parents are born U.S. Citizens, if your parent(s) was NATURALIZED (was not born in the United States), then click HERE.

     
 

You will need to provide ALL the following documentation

 

Foreign birth certificate. If your birth certificate is not in English you will also need to provide a legal translation into english. You can get a legal translation done at an authorized language school, or at the consulate of your birth country. (Example if you were born in Italy, go to the Italian consulate to have a legal translation done).

  Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following:
  1. Applicant's Permit Resident Card (Green Card)
  2. Applicant's I-551 stamp in foreign passport
  3. Applicant's I-94 with I-551 stamp and picture attached
  4. If the applicant had a U.S. Passport issued at a U.S consulate to enter into the U.S. then that passport would be required
 

Parent(s) original birth certificate - this is what establishes the applicant as a U.S. Citizen. If both parents are american then both parents birth certificates should be included.

     
  Note that the passport agency sometimes - but not always, asks for your parent's marriage certificate and other supporting documentation.
     

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ADOPTION
 
 
The Applicant was born abroad and at the time of the adoption one or both parents were U.S. Citizens
  Click HERE
 

The Applicant was born abroad and at the time of the adoption neither parent was a U.S. Citizen.

  Click HERE
 

The applicant is a CHILDand was born in the United States

  Click HERE
 

The applicant is now an ADULT and was born in the United States

  Click HERE
     
     
1. THE APPLICANT WAS BORN ABROAD AND AT THE TIME OF THE ADOPTION ONE OR BOTH PARENTS WERE U.S. CITIZENS
     
 

The child will automatically be given citizenship if all 3 of the following conditions are met:

 
  1. The applicant was born on or after February 28th, 1983 AND
  2. At least ONE parent is a U.S. Citizen (at the time of adoption) AND
  3. If the applicant is a child than the he/she must be residing in the United States in the legal and physical custody of the U.S. Citizen Parent. If the applicant is an adult they need to show that they are here living in the United States legally.
   
    If the above 3 conditions are not met then please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you.
     
  If the above 3 conditions have been met - then you will need the following:
 

The original adoption papers listing the U.S. Citizen Parent's name. If the adoption papers are not in English then a legal translation of the adoption papers into English will also be required. You can obtain a legal translation at a consulate or a government recognized language school. Example, if the adoption papers are in Russian you can go to the Russian consulate for the translation.

  Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following:
   
  1. Applicant's Permit Resident Card (Green Card). OR
  2. Applicant's I-551 stamp in foreign passport. OR
  3. Applicant's I-94 with I-551 stamp and picture attached .
     
  Note that the U.S. Passport agency reserves the right to request any additional documentation.
     
2. THE APPLICANT WAS BORN ABROAD AND AT THE TIME OF THE ADOPTION NEITHER PARENT WAS A U.S. CITIZEN
   
 

The child will automatically be given citizenship if all 3 of the following conditions are met:

 
  1. The applicant was born on or after February 28th, 1983 AND
  2. At least ONE parent is a U.S. Citizen (at the time of adoption) AND
  3. If the applicant is a child than the he/she must be residing in the United States in the legal and physical custody of the U.S. Citizen Parent. If the applicant is an adult they need to show that they are here living in the United States legally.
   
    If the above 3 conditions are not met then please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you.
     
  If the above 3 conditions have been met - then you will need the following:
 

The original foreign birth certificate. If the birth certificate is in a foreign language then a legal translation into english will be required.

  Proof of relationship to parent (the original adoption papers, and if necessary a legal translation into english).
 

Parent's original Naturalization certificate (if both parents were naturalized then both certificates are necessary)

  Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following:
   
  1. Applicant's Permit Resident Card (Green Card). OR
  2. Applicant's I-551 stamp in foreign passport. OR
  3. Applicant's I-94 with I-551 stamp and picture attached .
  The U.S. Passport agency may require parent's marriage certificate, if married, or parent's divorce certificate if divorced
   
  Note that the U.S. Passport agency reserves the right to request any additional documentation.
     
3. THE APPLICANT IS A CHILD, AND WAS BORN IN THE UNITED STATES
  Submit the Original Adoption papers. This establishes the relationship to the parents, and shows the legal name of the child. If the Adoption papers also specify the date and location of birth, then a birth certificate is NOT required. If the adoption papers DO NOT show date and place of birth then you will still need an Original birth certificate, a government issued birth certificate with the childs adoptive parents is fine. If the birth certificate has the birth parents names on it and the child's name has changed, then the adoption papers or legal name change documents will need to show the old name and the new name.
     
4. THE APPLICANT IS AN ADULT, AND WAS BORN IN THE UNITED STAES
 

Adult applicants are only trying to establish proof of citizenship, not a relationship to parents. So if the applicant was never given a birth certificate and their adoption papers detail when and where they were born they may use the adoption papers. If the adoption papers do NOT show date and place of birth then the applicant should attempt to contact the adoption agency and find out where they can get a birth certificate with their name on it. They can also try to apply to the state that they were born in and the state that they were adopted in for a birth certificate, as it may be on record without their knowledge. If none of this works, then we would suggest they click HERE.

     

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NATURALIZED
   
I LOST MY NATURALIZATION CERTIFICATE
 

If you have had a passport issued in the past give us a call, describe your situation and ask our agent about a "FILE SEARCH" procedure. There is an extra fee involved and you will need to have your driver's license in order to do this.

     
 

If you have NEVER had a passport issued then you will need BOTH of the following:

   
  1. A receipt from INS (Immigration and Naturalization Services) showing that you have re-applied for your citizenship document.
  2. A letter from INS stating that you are still a U.S. Citizen. Note that they do not hand this letter out automaticaly - you must ask for it. Sometimes you must even argue to get it. Explain to the representative that you need to get your U.S. Passport and the Passport Agency requires a letter from INS stating that you are still a citizen. Unfortunatly there is no specific name for the letter.
 

NOTE: Even with these two docuements you will NOT be given a full 10 year passport. You will most likely be given a 1 year passport. After the 1 year is up (or when you are within 6 months of it expiring), you can ask to have it extended. You will need to provide the same two documents listed above. The passport agency will continue to extend your passport for one year increments until you receive your new Naturalization Certificate. (The average time required to get your replacement Naturalization certificate is 3 years).

   
ONE OF MY PARENTS IS A NATURALIZED U.S. CITIZEN AND I AM GETTING CITIZENSHIP THROUGH MY PARENT
     
 

The applicant will automatically be given citizenship if all 3 of the following conditions are met:

 
  1. The applicant was born on or after February 28th, 1983 AND
  2. At least ONE parent has been naturalized as a U.S. Citizen when the applicant was under 18 years old AND
  3. If the applicant is a child than the he/she must be residing in the United States in the legal and physical custody of the U.S. Citizen Parent. If the applicant is an adult they need to show that they are here living in the United States legally.
   
    If the above 3 conditions are not met then please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you.
     
  If the above 3 conditions have been met - then you will need the following:
 

The original foreign birth certificate. If the birth certificate is in a foreign language then a legal translation into english will be required.

 

Proof of relationship to parent (the original birth certificate, and if necessary a legal translation into english).

 

Parent's original Naturalization certificate (if both parents were naturalized then both certificates are necessary)

  Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following:
   
  1. Applicant's Permit Resident Card (Green Card). OR
  2. Applicant's I-551 stamp in foreign passport. OR
  3. Applicant's I-94 with I-551 stamp and picture attached .
  The U.S. Passport agency may require parent's marriage certificate, if married, or parent's divorce certificate if divorced