
PASSPORT - PROVIDING PROOF OF CITIZENSHIP
Click HERE to get a PDF version of this page.
| U.S. Passports can only be issued to U.S. Citizens, so the first step to getting your passport is always proving that you are an American Citizen. The standard way to prove citizenship is with one of the 3 following items issued under the same name that you are currently using: | ||
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| If you do not have one of the above 3 items see if you fall into one of the categories below. | ||
| BIRTH CERTIFICATE DESCREPENCIES | ||
| I do not go by the name (either first name, last name or both) listed on my birth certificate. | ||
| Click HERE | ||
| My Birth Certificate does NOT have my first name listed on it. | ||
| Click HERE | ||
| I was born in the U.S. but I do not have my birth certificate so I need to apply for a new one. | ||
| Click HERE | ||
| We have a newborn baby and we have not received the birth certificate yet. | ||
| Click HERE | ||
| My state does not have a birth certificate on file for me / I was born at home my parents never got a birth certificate for me. | ||
| Click HERE | ||
| BORN ABROAD | ||
| I was born abroad and have a Birth Certificate issued by a U.S. Consulate Abroad. | ||
| Click HERE | ||
| I was born abroad and have a foreign birth certificate, but one or both of my parents are American. | ||
| Click HERE | ||
| ADOPTION | ||
| We are adopting a child / I am adopted | ||
| Click HERE | ||
| NATURALIZATION | ||
| I lost my naturalization certificate. | ||
| Click HERE | ||
| One of my parents was Naturalized (became a U.S. Citizen), and I am getting citizenship through my parent. | ||
| Click HERE | ||
| If none of the situations above match your circumstances please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you. | ||
| BIRTH CERTIFICATE DESCREPENCIES | |||||||||||||||||||||||||||||||||||||||||||||||||||
| I DO NOT GO BY THE NAME LISTED ON MY BIRTH CERTIFICATE (First or Last Name) | |||||||||||||||||||||||||||||||||||||||||||||||||||
| BECAUSE: | |||||||||||||||||||||||||||||||||||||||||||||||||||
| 1. | I use my married name. Click HERE. | ||||||||||||||||||||||||||||||||||||||||||||||||||
| 2. | I have had a legal name change done. Click HERE. | ||||||||||||||||||||||||||||||||||||||||||||||||||
| 3. | My first name is different / I use a different variation of the first name listed on my birth certificate and I have never had it legally changed. Click HERE | ||||||||||||||||||||||||||||||||||||||||||||||||||
| 4, | I use a different last name - but not because I got married or divorced. Click HERE. | ||||||||||||||||||||||||||||||||||||||||||||||||||
| 5. | I was adopted and my name changed through the adoption. Click HERE. | ||||||||||||||||||||||||||||||||||||||||||||||||||
| I USE MY MARRIED NAME | |||||||||||||||||||||||||||||||||||||||||||||||||||
So long as your driver's license is under your married name and it was issued over 6 months ago, you are fine. Just continue on with the requirements and instructions for obtaining your passport, using your Birth Certificate as it is. |
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| I HAVE HAD A LEGAL NAME CHANGE DONE | |||||||||||||||||||||||||||||||||||||||||||||||||||
You need to provide the original legal name change documents from the court that changed your name. If you no longer have these, contact the courthouse and have them give you another certified version of them. You wil get these back once the U.S. Passport Office has seen them. |
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| MY FIRST NAME IS DIFFERENT / I USE A DIFFERENT VARIATION OF THE FIRST NAME LISTED ON MY BIRTH CERTIFICATE AND I HAVE NEVER HAD IT LEGALLY CHANGED. | |||||||||||||||||||||||||||||||||||||||||||||||||||
| Please understand that this will ultimatly be at the U.S. Passport Office's discretion. If your name is listed as Michael on your birth certificate and you put Mike down on the application form then the passport office will probably process your application without issue. Also if your name on your bith certificate is Migel and you put Michael on your application then quite often (but not always), the passport agency will recognize a direct language translation and issue your passport in the Americanized name. In ALL OTHER CASES (and sometimes the cases just mentioned) you will need to provide the following: | |||||||||||||||||||||||||||||||||||||||||||||||||||
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| I Use A Different Last Name - But Not Because I Got Married or Divorced. | |||||||||||||||||||||||||||||||||||||||||||||||||||
| You will need the following: | |||||||||||||||||||||||||||||||||||||||||||||||||||
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| I Was Adopted and My Name Changed Through The Adoption. | |||||||||||||||||||||||||||||||||||||||||||||||||||
Submit the original adoption papers that show the change of name. If the name change was done as a seperate document then you would provide the seperate name change documents, these must be originals which of course you will get back along with the new passport. |
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| BIRTH CERTIFICATE DESCREPENCIES CONTINUED | |||||||||||||||||||||||||||||||||||||||||||||||||||
| MY BIRTH CERTIFICATE DOES NOT HAVE MY FIRST NAME LISTED ON IT | |||||||||||||||||||||||||||||||||||||||||||||||||||
Check with your parents, they may have updated your birth certificate after you were born to have your name put on it - if it has been updated get an updated version. If you know that your birth certificate was never updated to have your name added then you will need two things: |
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| WE HAVE A NEWBORN BABY AND WE HAVE NOT RECEIVED THE BIRTH CERTIFICATE YET | |||||||||||||||||||||||||||||||||||||||||||||||||||
Get a letter from the hospital administration in the hospital where the baby was born - it must state the date the baby was born on, who the parents are and what the baby's name is. You will only be issued a one year passport for the child, but it will be enough to get out of the country for the next 6 - 9 months with the child. |
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| MY STATE DOES NOT HAVE A BIRTH CERTIFICATE ON FILE FOR ME | |||||||||||||||||||||||||||||||||||||||||||||||||||
For a variety of reasons your birth certificate may not be on file. It may have been because you were born at home and your parents never registered your birth. But what ever the reason is, in order to get your passport you need to show the U.S. Government that you are American. The following details what the U.S. Passport agency requires when your birth certificate is not on file. Note that the U.S. Passport agency has the right to request additional documentation, without a birth certificate or naturalization certificate it is at the Passport Agencie's discretion to provide a passport. |
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You need to have ALL of 1 - 4 below. |
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| 1. | CERTIFICATE OF NON FILE | ||||||||||||||||||||||||||||||||||||||||||||||||||
The applicant must apply to vital records or to their local department of health, city or town hall to obtain a copy of a birth record. Because it is not on file they will send a "Certificate of Non File". You MUST have this certificate to show the passport agency that the state does not have a record of your birth. There are a few ways you can apply for this: |
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| U.S. VITAL RECORDS | |||||||||||||||||||||||||||||||||||||||||||||||||||
Call the Town Clerk, City Hall, or Department of Health in the area that you were born. Note that the link below is not maintained by It's Easy and only assists people in finding contact information for City / Town clerks. The government pages of your local phone book might also be able to help you. |
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| VITAL CHEK - Click HERE to go to the Vital Chek Web Site. | |||||||||||||||||||||||||||||||||||||||||||||||||||
VitalChek is a company that is Nationaly recognized for obtaining vital U.S. documents. They can obtain birth certificates for 49 of the 50 states, and can often obtain them faster than an applicant can get them on his/her own. |
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| 2. | SOCIAL SECURITY NUMIDENT |
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Go to social security and apply for a Social Security Numident. This is documenent that contains everything that Social Security has on record for you. |
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| http://www.ssa.gov/ | |||||||||||||||||||||||||||||||||||||||||||||||||||
| 3. | TWO BIRTH AFFIDAVITS | ||||||||||||||||||||||||||||||||||||||||||||||||||
Two of your oldest relatives must fill in these forms and have them NOTORIZED. You want two relatives that are older than you if possible and who have known you your entire life. Along with a photocopy of the relatives valid ID (passport or driver's license) |
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| Click HERE for the BIRTH AFFIDAVIT | |||||||||||||||||||||||||||||||||||||||||||||||||||
| 4. | CENSUS REPORT | ||||||||||||||||||||||||||||||||||||||||||||||||||
Obtain a census report for the first census done after your birth (A census is usually conducted every 10 years, so if you were born in 1932 - you would most likely be requesting the 1940 Census report.) |
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| http://www.census.gov/genealogy/www/bc-600.pdf | |||||||||||||||||||||||||||||||||||||||||||||||||||
| RECOMMENDED DOCUMENTS | |||||||||||||||||||||||||||||||||||||||||||||||||||
The following list contains documents that would be helpful to the U.S. Passport Agency. |
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Earliest Medical Records |
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| Hospital / Baptismal Certificate | |||||||||||||||||||||||||||||||||||||||||||||||||||
| Family Bible Records | |||||||||||||||||||||||||||||||||||||||||||||||||||
| Earliest School Records | |||||||||||||||||||||||||||||||||||||||||||||||||||
| BORN ABROAD | |||
| I WAS BORN ABROAD AND HAVE A BIRTH CERTIFICATE ISSUED BY A U.S. CONSULATE ABROAD | |||
| Use that birth certificate, it is exactly the same as any state issued birth certificate. Note this certificate still needs to be an original. It's Easy cannot help individuals replace this certificate. | |||
| I WAS BORN ABROAD AND HAVE A FOREIGN BIRTH CERTIFICATE, BUT ONE OR BOTH OF MY PARENTS IS AMERICAN | |||
Note that the U.S. Passport agency reserves the right to request any additional documentation. |
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These steps only apply if one or both of your parents are born U.S. Citizens, if your parent(s) was NATURALIZED (was not born in the United States), then click HERE. |
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You will need to provide ALL the following documentation |
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Foreign birth certificate. If your birth certificate is not in English you will also need to provide a legal translation into english. You can get a legal translation done at an authorized language school, or at the consulate of your birth country. (Example if you were born in Italy, go to the Italian consulate to have a legal translation done). |
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Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following:
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Parent(s) original birth certificate - this is what establishes the applicant as a U.S. Citizen. If both parents are american then both parents birth certificates should be included. |
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| Note that the passport agency sometimes - but not always, asks for your parent's marriage certificate and other supporting documentation. | |||
| ADOPTION | ||
The Applicant was born abroad and at the time of the adoption one or both parents were U.S. Citizens |
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| Click HERE | ||
The Applicant was born abroad and at the time of the adoption neither parent was a U.S. Citizen. |
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| Click HERE | ||
The applicant is a CHILDand was born in the United States |
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| Click HERE | ||
The applicant is now an ADULT and was born in the United States |
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| Click HERE | ||
| 1. | THE APPLICANT WAS BORN ABROAD AND AT THE TIME OF THE ADOPTION ONE OR BOTH PARENTS WERE U.S. CITIZENS | |
The child will automatically be given citizenship if all 3 of the following conditions are met: |
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| If the above 3 conditions are not met then please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you. | ||
| If the above 3 conditions have been met - then you will need the following: | ||
The original adoption papers listing the U.S. Citizen Parent's name. If the adoption papers are not in English then a legal translation of the adoption papers into English will also be required. You can obtain a legal translation at a consulate or a government recognized language school. Example, if the adoption papers are in Russian you can go to the Russian consulate for the translation. |
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| Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following: | ||
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| Note that the U.S. Passport agency reserves the right to request any additional documentation. | ||
| 2. | THE APPLICANT WAS BORN ABROAD AND AT THE TIME OF THE ADOPTION NEITHER PARENT WAS A U.S. CITIZEN | |
The child will automatically be given citizenship if all 3 of the following conditions are met: |
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| If the above 3 conditions are not met then please call our office at 1-866-ITS-EASY (1-866-487-3279)and one of our representatives will be happy to assist you. | ||
| If the above 3 conditions have been met - then you will need the following: | ||
The original foreign birth certificate. If the birth certificate is in a foreign language then a legal translation into english will be required. |
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| Proof of relationship to parent (the original adoption papers, and if necessary a legal translation into english). | ||
Parent's original Naturalization certificate (if both parents were naturalized then both certificates are necessary) |
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| Proof of lawful admission into the U.S. You need to show how the applicant legaly entered into the United States. This can be done with any of the following: | ||
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| The U.S. Passport agency may require parent's marriage certificate, if married, or parent's divorce certificate if divorced | ||
| Note that the U.S. Passport agency reserves the right to request any additional documentation. | ||
| 3. | THE APPLICANT IS A CHILD, AND WAS BORN IN THE UNITED STATES | |
| Submit the Original Adoption papers. This establishes the relationship to the parents, and shows the legal name of the child. If the Adoption papers also specify the date and location of birth, then a birth certificate is NOT required. If the adoption papers DO NOT show date and place of birth then you will still need an Original birth certificate, a government issued birth certificate with the childs adoptive parents is fine. If the birth certificate has the birth parents names on it and the child's name has changed, then the adoption papers or legal name change documents will need to show the old name and the new name. | ||
| 4. | THE APPLICANT IS AN ADULT, AND WAS BORN IN THE UNITED STAES | |
Adult applicants are only trying to establish proof of citizenship, not a relationship to parents. So if the applicant was never given a birth certificate and their adoption papers detail when and where they were born they may use the adoption papers. If the adoption papers do NOT show date and place of birth then the applicant should attempt to contact the adoption agency and find out where they can get a birth certificate with their name on it. They can also try to apply to the state that they were born in and the state that they were adopted in for a birth certificate, as it may be on record without their knowledge. If none of this works, then we would suggest they click HERE. |
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