The letter should be on company, school or organization letterhead and should be signed by someone other than the applicant. If the letter cannot be attained then we recommend you make a reservation through a travel agent or an airline with the applicant's name on it. You need not provide a paid for ticket, just something showing intention of travel. If you have any questions don't hesitate to give our office a call our staff will be happy to help you.

Business Letter

U.S. Passport Agency
376 Hudson Street
New York, NY

January 1, 1900

To Whom It May Concern

Please be advised that one of company executives <applicants name> will be traveling to <name of foreign country> in order to <state the nature of the business to be conducted>. The trip is scheduled for <enter a date within the next 2 weeks>. It is imperative that he / she make this trip. Please assist us in expediting his/her passport.

If you have any question please do not hesitate to contact us at <enter a contact number>.

Sincerely,
Sign

School or Organization

U.S. Passport Agency
376 Hudson Street
New York, NY

January 1, 1900

To Whom It May Concern

Our <organization / school> is currently arranging a trip to go to <state the name of foreign destination country> in <travel month>. We cannot make any arrangements until we have <applicant's name>'s passport number. The cut off date to make the arrangements is <state a date within the next 2 weeks>. We would greatly appreciate your help in getting <applicant's name> passport expedited.

If you have any question please do not hesitate to contact <me / us> at <enter a contact number>.

Sincerely,
Sign